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Terms and Conditions

1. General


1.1  This website – ICAEWjobs.com / the Website - is owned and operated by the Institute of Chartered Accountants in England and Wales (“ICAEW”). Its contact address is Chartered Accountants Hall, Moorgate Place, London EC2R 6EA.

The sole function of the Website is to provide information and services to aid qualified and part-qualified accountants and finance professionals ("Candidates") in their search for new career opportunities, and provide potential employers ("Employers") and recruitment companies ("Recruiters") access to Candidates (the Purposes’). Any Candidate, Employer or Recruiter or other person accessing the Website may also be described as ‘you’ in these Terms.

Access to the Website is made available to you on these terms and conditions (the "Terms"). By accessing any part of the Website or utilising any services, you are deemed to have accepted the Terms.

ICAEWjobs.com is part of the ICAEW, which acts to provide an extended service to its members and the wider accountancy community. Members of the ICAEW will be encouraged to register with the jobseeking service; however ICAEWjobs.com will not be providing any potential recruiter / employer with access to membership information or the ability to harness this information.

1.2 ICAEW reserves the right to modify or remove any part of these Terms, including the related Privacy Policy, at any time. Any changes will come into effect from the time of there being any new set of terms and conditions at the link to TERMS AND CONDITIONS at www.icaewjobs.com.

If you are unwilling to accept the new or amended terms and conditions you must cease using the Website immediately: continued use of the Website thereafter is deemed acceptance of the new or amended terms and conditions

  1. You undertake:
    1. not to: use or upload to the Website, or when accessing any service delivered via the Website, any software, device or routine (including but not limited to any files containing corrupt data, viruses or other ‘malware’); subject the Website to any denial-of-service attacks or penetration testing;  or seek to damage, crash, delay, or otherwise interfere with the operation of the Website;
    2. not upload or use any false identity or details; and
    3. only use the Website for honest purposes namely, as a candidate, in looking for possible jobs and, as a recruiter, to promote existing job vacancies.


  1. LICENCE
    1. The copyright, database right and other intellectual property rights in all materials on the Website, including but not limited to its text and content (including these Terms), any listings (other than information uploaded by a recruiter), formats or structures, photographs and graphical images, the Candidate database and any other database(s), and the organisation and layout of the Website is owned by ICAEW. Use of the Website does not give you any rights in such materials.
    2. You may use, print and download extracts from this Website or emails you have received from ICAEW for the Purposes only and on the following basis:
      1. use of all material/or the content of emails you receive is for information purposes and non-commercial use only; any copies of pages saved may only be used or printed out subsequently for the same purposes;
      2. no materials on the Website are modified or interfered with in any way;
      3. graphics or photographs on the Website may not be copied, scanned, saved or downloaded separately from accompanying text;
      4. Any attached or embedded copyright or other ICAEW notices are not removed.


  1. No part of the Website or any emails you receive may be reproduced, extracted from or stored in any other website, database or included in any public or private electronic retrieval system or service without ICAEW’s prior written permission.
  2. Any rights not expressly granted in these Terms are reserved.


         3. SERVICE ACCESS

  1. Whilst ICAEW shall use its reasonable endeavours to ensure that the Website is available 24 hours a day, it will not be liable if for any reason the Website is unavailable at any time or for any period. Access to the Website may be suspended temporarily and without notice in a number of circumstances including but not limited to system failure, maintenance or repair or for reasons beyond the control of ICAEW.
  2. ICAEW may, additionally, alter the design, content, functionality and specifications of the Website at any time.

    4.        LIABILITY

  3. The information contained on the Website or in listings or job descriptions and/or in any emails ICAEW may send out is to provide Candidates with career opportunities and information and, for Employers and Recruiters, access to Candidates. This information is not comprehensive and is for guidance only in order that further information may be sought. You may need to take professional advice on your particular circumstances.
  4. The Website or emails may contain material submitted to ICAEWjobs.com by third parties: each is responsible for ensuring that material submitted is lawful and its subsequent making available via the Website breaches no laws nor gives rise to any liability for ICAEW. ICAEW will not be responsible for any such material but reserves the right to alter or take down any such material.
  5. Any arrangements, communications, contracts, representations, job offers or correspondence between you and any third party (such as a Candidate, Employer or Recruiter) are at your risk and you should take all reasonable steps to confirm the legitimacy and truthfulness of any information you obtain in this way.
  6. CVs and job advertisements contained on the Website, and the identity of companies and individuals introduced via the Website, are not reviewed or checked by ICAEW and it accepts no responsibility or liability for their content: Candidates and Employers should carry out their own verification as may be prudent.
  7. Service and information provided on the site by ICAEWjobs.com and third parties are intended to assist Candidates in the recruitment process. Neither ICAEW nor third parties can guarantee their suitability or prospects in any particular case. Candidates should obtain independent verification before relying on any information provided on the Website.
  8. ICAEW accepts no responsibility for content or websites linked from the Website or in any ICAEW/ICAEWjobs.com email. The links are provided on an "as is" basis and no warranty, express or implied, is given by ICAEW for such content or websites.

5.        CANDIDATES : Additional terms

This section applies only to Candidates

  1. The Website is directed at qualified accountants and accounting/finance professionals seeking new employment or contract opportunities and advice. The service for Candidates is free to use and, at no point, will ICAEW require a payment for such service from you;  it will not seek any credit card, bank or other payment mechanism details from you. If you do receive any such demand please report this request immediately icaewjobs@icaew.com.
  2. Registration: Candidates may register through the Website and by doing so you further acknowledge these Terms and Conditions. You also agree that:
  3. you are registering under your own name;
  4. you only register once even if you have access to more than one email address;
  5. you are registering for your own career or job-hunting purposes;
  6. You are not seeking information for another commercial body, institute, employer or recruiter or for market research purposes;
  7. all information you provide including any career history, personal details, and ACA and/or other professional and academic qualifications is fair and true (ICAEW will not check this even where it may have separate record-keeping of such information);
  8. you do not mislead eg as to any required right to work in the UK or other impediments.

It is your responsibility to update any changes to that information.

  1. Username and Password: Registration is for a single individual user only. On registering, Candidates provide their e-mail address and create a password. Their e-mail address and password then become the Candidates’ login details needed to access their Candidate account on the Website. Candidates undertake not to disclose or made available such details to anyone else and remain responsible for any use consequent upon use of those login details.
  2. Applying to a job advertisement: Candidates can apply for job adverts displayed on the Website without being previously registered but accept that the making of such an application via the Website triggers an automatic registration.
  3. Unauthorised use of Login details: If you believe there has been any breach of security such as the disclosure, theft or unauthorised use of your Login details or identity, you must notify ICAEW immediately. If we reasonably believe that your details or registration are being used in any way which is not permitted by the Terms, we reserve the right to suspend access rights immediately and to block access until the issue has been resolved.
  4. Uploading CVs: When applying for a job advert or when inviting searches from prospective employers, Candidates enter certain compulsory details including a CV. Candidates are unable to apply for a job without first uploading their CV, but, once uploaded, Candidates can choose whether they want it to be searchable via potential Employers/Recruiters. This choice is made by ticking the relevant options during the application process.
  5. Use of Candidate details: By registering with and applying for any job on ICAEWjobs.com you also accept our Privacy Policy. You understand and agree that ICAEWjobs.com may disclose to third parties certain information contained in your registration application as set out in the Privacy Policy. As set out in that policy or as notified to the Candidate on registering, this information may include the Candidate’s contact details and their CV but with an option of disclosing just a name and e-mail address.

6.        JOB ADVERTISING

  1. Access to upload job adverts will be given after payment confirmation for online purchases. It is then the responsibility of the Employer/Recruiter to upload and manage their job postings.
  2. Services Provided: Candidates and Recruiters need to be aware that ICAEWjobs.com operates as a platform to aid the job-seeking process only and does not manage the introduction or supply of Candidates to recruiters or via versa. ICAEWjobs.com does not screen any applications or candidate CVs nor scrutinise any Candidate or their identity or their suitability for any job vacancy nor the status and business of any Employer or Recruiter.

Sections 7 to 12 below apply to Recruiters and Employers only

7.           GENERAL TERMS: Recruiters and Employers

This section applies only to Recruiters and Employers.

In this section, the following definitions apply:

  1. ‘Customer’ means any person, company, organisation or firm which purchases Services from ICAEW related to ICAEWjobs.com;
  2. ‘Order Form’ means an order for Services on the ICAEWjobs form;
  3. ‘Services’ means recruitment products, advertising or listings and other services made available through ICAEWjobs.com;
  4. ‘Job Credit/s’ mean the unit(s) of job postings that a Customer purchases;
  5. ‘Contract Month’ means a period of one calendar month commencing on the start date specified in the Order Form and ending the day before the same date in the next calendar month;
  6. ‘Contract Term’ means the term specified on the Order Form for the provision of the Services;
    1. Prices of advertising options are displayed on ICAEWjobs.com rate cards. The prices are guaranteed for the period stated on the Order Form. Both the rate card and the price(s) paid are confidential and may not be disclosed to third parties by the Customer.
    2. Job adverts are purchased on a Job Credit basis. One Job Credit is for a job posting that can be displayed for 4 weeks. Each job posting has a unique identification (ID) number. The Customer can, utilising further job credits, choose to display a job advert for a longer duration. Information as to unused credits is displayed when uploading a job to the Website.  Once a Customer has used up all their job credits, they will be unable to upload any further jobs and should contact ICAEWjobs to purchase more job credits.

Services to be used within a set time period as specified on the Order Form may not be carried over into any subsequent period without ICAEWjobs’ prior written consent. The Customer is responsible for payment even where any Services or Job Credits, if ordered, are unused.

  1. Payments: All prices exclude VAT. Single job postings and job packages on ICAEWjobs.com must be paid for in advance. For all other advertisements and services, invoices are payable within 30 days from invoice date. Depending on the size of a contract for Services, other than job postings, it may be possible to pay for the Services on a monthly basis. If this is the case, any Order Form relating to Services for a ‘monthly contract’ will mean the calendar month commencing on the start date specified in the Order Form and ending the day before the same date in the next calendar month.

Delay in payment beyond due date entitles ICAEW to suspend job postings or other Services provision. Interest is payable on late payments at a rate of 3% above the National Westminster Bank plc’s base rate from time to time.

  1. Credit Card Postings: Job Credits may be paid for with credit card payments using PayPoint’s secure transaction environment. (Please visit PayPoint’s web site for more information: http://www.paypoint.net/)
  2. Refunds relating to Credit Card payments: The ICAEWjobs payment system will only charge the credit card when the job credits or the relevant service have been made available. If you have difficulties with the above system, please contact ICAEWjobs.com.
  3. Non credit card postings: Commencement of Services will not begin until the completed Order Form has been returned to us in the form as required by ICAEW, signed by the Customer and then approved by ICAEW.

8.        SITE RULES: Recruiters and Employers

ICAEWjobs.com has the rules set out below regarding the content and format of job adverts posted on the Website (‘Rules’). These may change from time to time and you are advised to refer regularly to the Website to check current requirements. The purpose of the Rules is to ensure that users who search the site or the ICAEWjobs.com database bring up results which are presented as clearly and informatively as possible. By using the Website for available vacancies or Candidate recruitment, you agree that we may, at our discretion and without liability to you, remove from ICAEWjobs.com any advertisement posted in breach of the Rules.

The current rules are:

  • No posting of duplicate jobs by directly copying other adverts of third parties or advertised by other agencies
  • No advertising of any kind that refers to any franchise, pyramid scheme, multi-level marking (MLM) opportunity, "club membership", distributors or sales representative agency arrangements or other business opportunities;
  • No attempt to delete or change any material posted by any other person or entity;
  • All job adverts placed on ICAEWjobs.com must be for genuine job opportunities only and where (a) the advertiser has authority from the employer to promote such vacancy or opportunity and (b) the vacancy or opportunity is current
  • All job adverts should be for qualified accountants only;
  • No job advert should be for training vacancies or junior/entry level candidates;
  • No use of competitor names, firm or company names or third party trade marks in order to increase traffic or visibility unless licence has been given by the relevant rights owner;
  • No other gratuitous use of keywords or in any job description or job titles or their meta-data. Gratuitous means deliberately inserting words, or strings of words, or repeating job titles, with the intention of influencing position in the results listing, or increasing the number of page views;
  • No uploading of any content that is unlawful, harmful, threatening, abusive, harassing, libellous, or vulgar or materials which infringe or violate any third party’s copyright, trademark, trade secrets or other proprietary or property rights or that could constitute a criminal offence, or give rise to any civil liability either for ICAEW or a Candidate, an Employer or a Recruiter or otherwise violate any applicable law;
  • No uploading of any content or job postings which utilise personal data where such uploading, or further dissemination through ICAEWjobs.com, breaches any applicable data protection laws;
  • No hiding or disguising of your identity (or that of any prospective employer save for purposes of client confidentiality),  impersonation of any person or entity, including without limitation any ICAEW employee or agent or an authorised user of ICAEWjobs.com, a Candidate, an Employer or a Recruiter, or otherwise misrepresenting your affiliation with ICAEW or any other person or entity;
  • All advertisements to comply with the UK Code of Non-Broadcast Advertising and Direct & Promotional Marketing (CAP Code);
  • No posting or uploading of opinions, notices or advertisements, commercial or otherwise for any products or services not being valid Job Postings permitted by the Terms and these Rules;
  • No direct or indirect solicitation of business from other Employers or Recruiters;
  • No direct or indirect solicitation of business or promotion for any third party recruitment website or service;
  •  No promotion of other accountancy qualifications, courses of training for such qualifications or vacancies for candidates with such qualifications.

9.        USE OF THE CANDIDATE DATABASE: Recruiters and Employers

  1. Access to upload job adverts will be given after payment confirmation for online purchases. It is then the responsibility of the Employer/Recruiter to upload and manage their job postings.
  2. Services Provided: Candidates and Recruiters need to be aware that ICAEWjobs.com operates as a platform to aid the job-seeking process only and does not manage the introduction or supply of Candidates to recruiters or via versa. ICAEWjobs.com does not screen any applications or candidate CVs nor scrutinise any Candidate or their identity or their suitability for any job vacancy nor the status and business of any Employer or Recruiter.

10.     DATA PRIVACY: Recruiters and Employers

  1. For the purpose of this clause:
  • “Data Protection Legislation” includes the General Data Protection Regulation (EU) 2016/679) (“GDPR”) and any national implementing laws, regulations and secondary legislation, as amended or updated from time to time, in the UK, as well as any successor legislation to the GDPR and the Data Protection Act 1998; and
  •  “controller”, “data subject”, “personal data”, “processor”, “process” and “supervisory authority” shall have the meanings given to them in the Data Protection Legislation.
  1. Use of Employer/Recruiter personal data: Personal data processed by ICAEW is in accordance with our Privacy Policy.
  2. Access to and use of the Candidate database will be given after payment confirmation.
  3. ICAEW and the Employer/Recruiter shall comply with all requirements and obligations applicable to them under the Data Protection Legislation.
  4. ICAEW and the Employer/Recruiter shall each be considered as separate controllers in relation to the personal data contained on the Candidate database (“Candidate Personal Data”). You accordingly undertake to adhere to the terms of the Separate Controller Data Sharing Schedule (icaew.com/gdprsctcs) (Version 1 01/18)
  5. Any breach of this clause 10 by ICAEW, an Employer or a Recruiter will be a ‘material breach’ for the purpose of clause 12.1.1 (Termination).
  6. It is the responsibility of the Employer/Recruiter to manage any permitted use of the Candidate database in compliance with the Data Protection Legislation and these Terms and to keep their login details confidential. ICAEW may deny access if it reasonably believes that the Candidate database is being used by an unauthorised person or that the user is in breach of these Terms or there is a risk as to breach of any applicable laws.

ICAEWjobs.com only acts as a platform to display Candidate CVs, Recruiters/Employers therefore need to be aware that ICAEW does not screen such CV’s nor scrutinise or verify Candidates or their details. ICAEW is not responsible for determining a Candidate’s suitability for any vacancy.

Searching or screening tools provided by ICAEWjobs.com for use in your assessment of the suitability or otherwise of any particular candidate or advertised vacancy are to assist Recruiters/Employers in taking these steps, but are not intended as a substitute for independent checks and verifications once contact has been established between Candidate and Recruiters/Employer.

  1. Use of the database: By using ICAEWjobs.com’s Candidate database you agree to only use it, and to process the Candidate Personal Data thereon, to aid your search for suitable Candidates for valid job vacancies for which you have authority to represent and in accordance with these Terms. You agree to deal fairly, lawfully and professionally with all Candidates and not do anything which may bring ICAEWjobs.com or the ICAEW into disrepute or expose ICAEW to liability. You undertake to indemnify ICAEW from and against any claim brought by a Candidate against ICAEW arising from your breach of this obligation or any other of these Terms, the Separate Controller Data Sharing Schedule [or any other breach of this clause 10. 

Without prejudice to the provisions of the Separate Controller Data Sharing Schedule, you may not:

  • Copy, share, make available or sell any material or data contained in the Candidate database to any other person (including another member of your group of companies) or otherwise extract from commercialise any such material or data save as permitted by these Terms;
  • Download the database or copy any other content or listings on ICAEWjobs.com through repeated access or any automated means (e.g."scraping”);
  • Create, store or use any derivative database either of Candidates or their profiles or information disclosed in the CVs, even if anonymised; or
  •  Use Candidate information, or the information gathered from the database, to contact Candidates for any purpose other than for fulfilling those job vacancies posted by you on ICAEWjobs.com.

11.     ONLINE ADVERTISING AND CAMPAIGNS: Recruiters and Employers

  1. This section 11 applies to any advertising material or copy accepted by ICAEWjobs.com for display on any part of the Website ("Campaigns"). This may include banner and button advertising, sponsored jobs and targeted e-mails.
  2. In order for any Campaign to go-live, the section below outlines the timescales we need to receive the relevant content so that the Campaign goes live on the specified date:
  • Button adverts – at least 2 days prior to go-live date;
  • Banners and MPUs – at least 4 days prior to go-live date;
  • Premium job listing – at least 2 days prior to go-live date;
  • Targeted e-mail – at least 5 days prior to go-live date.

If we do not receive the relevant content within these time scales ICAEW cannot guarantee that the Campaign will go live on the date scheduled, and it may be necessary to re-schedule depending on availability. If this is the case you must still pay the full amount set out in the Order Form irrespective of whether any delivery targets have been met.

  1. If you wish to cancel or amend a booked Campaign or any part of it you must inform us via telephone or email at the number on the Order Form at least 2 working days before 9am on the go-live date. Campaigns cancelled earlier than such deadline will receive a refund of any fees paid for that particular element of the Campaign. Without such cancellation notice being given by such deadline(s), no refund will be given.
  2. Responsibility for the Campaign content and for ensuring that it complies with all relevant legislation and codes of practice lies solely with the Customer: ICAEW will not check or approve any such content. If ICAEWjobs.com receives any complaints about the content or nature of any Campaign we may, at our discretion, remove the Campaign from the Website or otherwise case the Campaign without reference or liability to you. You will indemnify ICAEW against any claim that the Campaign or its content infringes the intellectual property rights or other rights of others or is defamatory or otherwise offensive. It is your responsibility to ensure that the advertisements you place on ICAEWjobs comply with the Conduct of Employment Agencies and Employment Businesses Regulations 2003 as amended or replaced from time to time.

12.     TERMINATION: Recruiters and Employers

  1. The Customer may terminate the provision of Services with no less than 30 days written notice to expire at the end of any Contract Month. Early termination by the Customer, before the end of the Contract Term, may result in loss of discounts and ICAEW may invoice for standard rate card for the utilised historic period.

Either party may terminate provision of Services immediately by giving written notice to the other party if that other party:

12.1.1         remains in breach of a material obligation for more than 14 days after the non-breaching party has given the party in breach a written notice specifying the breach and requiring its remedy; or

12.1.2 enters into liquidation or any composition with its creditors, or has a resolution passed to wind up (except for amalgamation or reconstruction) or has a receiver, administrator or administrative receiver appointed over all or any part of its assets; or ceases permanently to trade or threatens to do so.

  1. Termination does not affect any accrued rights or obligations of either party.
  2. ICAEW may immediately terminate its agreement with the Customer and/or delivery of any Services and/or the continuation of any Job Postings by giving the Customer written notice if the Customer does anything which in the reasonable opinion of ICAEW could damage the reputation of the Website, or otherwise bring ICAEWjobs and/or ICAEW into disrepute.

13.     LIMITATION OF LIABILITY

Whilst ICAEW shall use its reasonable endeavours to ensure that the information on the Website provided  by it, and in emails, is correct, it shall not be liable for (a) any content uploaded or made available by third parties such as Recruiters or Employers or any user-generated content, or (b) any errors, omissions or inaccuracies or any loss or damages (including, without limitation, damages for loss of business, data, revenue, savings, loss of profits, loss of job opportunity or career change or any special or consequential loss) arising in contract, tort or otherwise from the use of or inability to use the Website, or any information available on it including any text, guidance, news items, blog posts, listings, or job vacancy details, or from any action or decision taken as a result of using the Website or any such information to the maximum extent permitted by applicable law. In any event, you agree that ICAEW’s aggregate liability whether arising in contract, tort or otherwise, whether in respect of any of the Services or in connection with ICAEWjobs.com or otherwise, save liability arising from personal injury or death caused by ICAEW’s negligence, shall be limited to £10,000.

14.     ENTIRE AGREEMENT

  1. These Terms constitutes the entire agreement between you and ICAEW and supersede and extinguish all previous agreements, promises, assurances, warranties, representations and understandings between us, whether written or oral, relating to any access or use of ICAEWjobs.
  2. You acknowledge that, in accessing or using ICAEWjobs or in obtaining any Services,  you do not rely on, and shall have no remedies in respect of any statement, representation, assurance or warranty (whether made innocently or negligently) that is not set out in these Terms. You agree that you shall have no claim for innocent or negligent misrepresentation based on any statement unless included in these Terms.
  3. Nothing in this clause shall limit or exclude any liability for fraud.

15.     APPLICABLE LAW

These Terms, and any agreement with ICAEW relating to ICAEWjobs, shall be governed by and construed in accordance with English Law and the courts of England shall have exclusive jurisdiction.


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Need help? Call +44 (0)20 7920 8535 or email icaewjobs@icaew.com