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Finance Manager

Qualified ACA with 2 years' post qualification experience sought for role as Finance Manager at Abbots' Hill School.

Set within beautiful grounds of 76 acres, Abbot's Hill has over 500 pupils within its Nursery, Prep and Senior Schools. The Finance Manager is responsible for managing and operating the school's financial processes and ensuring effective financial control and cash management.

Reporting to the Bursar, the Finance manager will have experience of preparing management and financial accounts. Payroll experience would be useful but not essential as training will be given. The successful candidate will be responsible for managing an Accounts Assistant and Accounts Administrator. The school uses WCBS PASS for finance and payroll.

Main responsibilities

Accounts:

  • Preparation of monthly and termly management accounts (income and expenditure) and balance sheet for reporting to the Bursar / Board
  • Provide detailed financial management information as required
  • Assist Bursar with budgeting process
  • Preparation of annual accounts and liaison with auditors
  • Liaise with auditors regarding corporation tax and returns to HMRC
  • Preparation and submission of Abbot’s Hill School dormant accounts
  • Perform/review daily cash postings to ensure all relevant ledgers are properly maintained
  • Perform monthly balance sheet reconciliations
  • Prepare journals as necessary and maintain the register for review by the Bursar

Payroll

  • Responsible for monthly payroll cycle and ensuring payroll legislation is met
  • Preparation of monthly payroll file for Bursar and Headmistress review
  • Monthly submission to Teachers’ Pensions and The People’s Pension
  • Monthly RTI submission to HMRC
  • Answer employee payroll queries
  • Produce P11ds and P60s
  • Manage Teachers’ Pensions audit and End of Year Certificate submission

Cash flow:

  • Monitor cash flow on a daily, monthly and annual basis
  • Ensure current account contains adequate funds at all times
  • Assist Bursar in forecasting future cash flow requirements

Fixed Assets:

  • Oversee the fixed assets register and calculation of depreciation
  • Review for obsolete items and make recommendations for write offs if needed

Banking:

  • Liaise with the banks and manage the day to day cash flow to maximise the interest without going overdrawn
  • Maintain and control electronic bank and BACS services
  • Assist in banking of cash and cheques as required
  • Maintain the reconciliation of the main bank accounts

Annual Returns:

  • Complete all statutory and financial returns as required

Purchasing:

  • Review of weekly payment run prepared by Accounts Administrator
  • Processing payments via BACS

Management:

  • Manage 2 direct reports: Accounts Administrator and Accounts Assistant.
  • Delegate duties as appropriate
  • Carry out annual appraisals

General / Additional requirements:

General:

  • Maintain the KPIs
  • Adhoc reports for Bursar and Governors
  • Undertake such other duties as may reasonably be required by Bursar, Exec and Governors
  • Control the petty cash tin
  • Maintain the archive of historical accounts files
  • To carry out all duties in accordance with Abbot’s Hill School’s Health and Safety Policy and Procedures and in accordance with Health and Safety Legislation as appropriate
  • To comply with Abbot’s Hill School’s operating policies and procedures as issued from time to time
  • To carry out any other duties that might reasonably required from time to time according to the needs of the school

Additional Role Requirements:

  • Late working as necessary to meet deadlines
  • Work in a structured manner and meet monthly/quarterly/annual reporting deadlines
  • Understanding our stakeholders/customers’ needs and delivery expectations

Knowledge and experience:

Skills, knowledge and Abilities:

  • Strong Financial Accounting skills with sound knowledge of double-entry
  • Experience of auditing desirable
  • Experience of working in an independent school would be preferable
  • Must have prepared financial and management accounts
  • Payroll experience useful but not essential
  • Able to manage 2 staff
  • Demonstrates the ability to communicate information clearly and effectively both verbally and in writing at all levels of seniority, both formally and informally
  • Contributes fully to an effective team environment; demonstrates willingness to work cooperatively with others to achieve shared goals
  • Strong organisational, problem-solving, and analytical skills; able to manage priorities and workflow
  • The ability to analyse issues and to find resolution to problems by using a rational, systematic approach

Educational Requirements:

  • Degree Level
  • Qualified Accountant (preferably ACA)

Hours of Work

Normal working hours are 8.00am - 5.00pm, including a lunch break. Lunch is provided by the school.

This is a full time role, with 35 days holiday (including bank holidays). The timing of your holidays is subject to the school’s requirements.